Health insurance and tax certificates

Open a member's profile by clicking their name. Then go to the Registrations tab and click the three dots beside a registration. Select Download certificate.

Yes. Members who buy a session pass receive a health insurance certificate after paying for it.

Yes. Find tax certificates under Settings > Certificates.

Certificates are generated retroactively, so you can enable the setting later. Before members download a certificate, they will be prompted to add any missing details.

Only registered members under 14 appear here.

The list is also grouped by payment year. Use the year filter in the top right.

Yes. Under Settings > Certificates, choose "Change details" beside a certificate. You can also change the person claiming the child as a dependant or enter shared custody for separated parents.

There is a legal reason to ask for it. National register numbers are stored fully encrypted, so the club cannot view this information.

Ledenbeheer checks a national register number against the date of birth in the member's profile. They must match.
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The parent must sign in with the same email address used for registration. The certificate is created only if the child was under 14 when the camp began.

1. After the activity has ended.

2. Once the full amount has been paid.

3. If the young person is under 14.

Anyone with a valid national register number who is under 14 when the camp ends.

Yes, but the full amount must be paid before you can download the certificate.

Yes, but the certificate must be included in the year of payment.
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Camp expenses qualify for the tax reduction only for the year in which they were actually paid.

The camp must also have taken place. A certificate can therefore be issued only after the camp ends.

Example

A sports camp is paid for in full in December 2021. It takes place from 3 to 10 July 2022. The certificate can be issued only after the camp ends.
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If the person liable for the costs did not receive the certificate in time to include the childcare expenses in their tax return, they can ask the tax office for a correction once they receive it.
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The childcare provider can still submit the information electronically through Belcotax-on-web.

A camp has already been paid for, but is cancelled. The payment is later used for another camp that takes place. How should the certificate be issued?

Ledenbeheer creates it automatically only after the later activity takes place.

Example:
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A camp is paid for in full in December 2021. It was due to take place in July 2022 but is cancelled because of bad weather. The amount is kept in an electronic wallet for a later camp.

The camp takes place in April 2023 and the wallet balance is used to pay for it. If all conditions are met, including the child's age at the time of the camp, the certificate may be issued for 2023.

The data must be sent before 1 March of the year after the calendar year covered by the certificates.

Yes. A submission can be amended even after the deadline, until 30 September of the third year after the year of the expenses.

Sports club and youth association membership fees are excluded from childcare costs. Activities that are part of the club's normal operation and covered by the membership fee do not count as childcare.

Examples of normal club activities include:

• training sessions;

• tournaments;

• the usual Saturday and Sunday activities of a youth group;

• practice sessions;

• performances; and

• other similar activities.
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The childcare tax reduction is not intended to subsidise learning a sport or practising it; it covers childcare activities. Extra courses billed separately on top of membership fees therefore do not qualify.

Yes, in their profile. Existing certificates will not change unless you download them again.

The certificate uses the amount paid on the relevant cost note. If a full discount reduces that payment to zero, the certificate shows €0.

Missing details are marked with a red exclamation mark. You can add them yourself from the three-dot menu.

Or let members do it. Click "Send email to complete details" at the bottom of the page. This emails all parents whose details are incomplete. It links to their certificates and tells them which email address to use to sign in.

When members download a certificate, they are prompted to provide the missing details.

Here is the email your customers receive:

Dear [name],

Some details are missing for the tax certificate for [user name]'s registration for the camp "[title]" with [organisation].

Please use the link below to sign in with the email address used for registration ([email address]).

You can download the certificate there and provide the details needed for the tax return.

Link: https://app.ledenbeheer.be/attesten

Thank you for your help.

[Organisation name]

We check the first six digits against the date of birth, but mistakes in the last five digits may still occur. We cannot verify them; the government does and immediately reports an error if the number is invalid.

Contact the person and ask for the correct number. If they do not reply, you can remove the incorrect number and submit the certificate with that field blank.

Go to Settings > Certificates, find the certificate, click the three dots on the right and select "Ignore national register number".

After registration, the club can mark the parents as separated and enter the amount each paid. Each then receives a tax certificate for their share in their own account.