ClubWerk
Plan, manage and pay volunteers and teachers.
- 1. What You Need Before You StartThe information to prepare before setting up ClubWerk for your club.
- 2. Create a Club AccountCreate the first club environment and secure the owner account.
- 3. Complete OnboardingSet up the club in the recommended order before inviting the team.
- 4. Set Up Club DetailsEnter the official club, contact, location and insurance details.
- 5. Set Up Club RolesCreate clear roles and keep them separate from legal statuses.
- 6. Compensation Settings and AgreementsSet the default compensation arrangement for each legal status and person.
- 7. Add Team MembersAdd a team member and complete their personal, status and compensation details.
- 8. Check Volunteer Allowances and Annual LimitsRecord the volunteer arrangement and monitor the known 2026 limits across organisations.
- 9. Prepare Agreements and Volunteer InformationPreview, share or upload the correct information and agreements for each status.
- 10. Create a ScheduleCreate activities, participant groups and a readable calendar for every location.
- 11. Schedule Team MembersAssign the right person and role while checking overlap, status and compensation.
- 12. Arrange ReplacementsReplace a scheduled team member or register an absence for a completed class.
- 13. Invite a Team MemberCheck the profile and preview the portal before sending an invitation.
- 14. What a Volunteer or Teacher DoesAn overview of the volunteer portal, applications, feedback and personal information.
- 15. Review PerformancesCheck actual hours, attendance, status and compensation for completed assignments.
- 16. Expense Claims, Receipts and Freelancer InvoicesSubmit and review expenses, receipts and invoices while keeping them separate from compensation.
- 17. Review the MonthResolve blockers and complete the monthly review in a clear order.
- 18. Prepare PaymentsPrepare payment lists, exports or Ponto payments and confirm execution safely.
- 19. Configure CommunicationChoose the audience, preview messages and control planning notifications.
- 20. Administrators and PermissionsAssign the right level of access and keep administrator accounts secure.
- 21. Additional ModulesEnable specialist modules only when the club actually uses them.
- 22. IntegrationsConnect Ledenbeheer and Ponto, and understand what is synchronised or retained.
- 23. Subscription and BillingReview the plan, trial period, billable team members and invoicing details.
- 24. Activity Log and SupportReview important changes and send useful, safe information to support.
- 25. Recommended Checks Before Going LiveA practical checklist for club details, team setup, planning, control and payments.
- 26. Important Limits of ClubWerkUnderstand what ClubWerk supports and where the club remains responsible.
- Guide for Volunteers and TeachersFrom your invitation and first login to planning, agreements, compensation and help with problems.
- Frequently Asked Questions about CompensationPractical, legally grounded answers about volunteer allowances, Article 17, freelancers and payments.