Ledenbeheer and your accounts

Last updated About 2 hours ago

Ledenbeheer and your accounts

Is Ledenbeheer accounting software?

No. As its name suggests, Ledenbeheer is a membership management system. It is not accounting software: it does not apply VAT rates or generate invoices for members. Ledenbeheer is a B2C platform, and private individuals do not need to receive a VAT invoice for accounting purposes. We therefore use the term “cost notes” instead of invoices. Ledenbeheer can still help you speed up your accounting processes.


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How can I provide all the information to my accountant?

Financial report

The financial report is available from the basic licence onwards.

You can download a summary of all cost notes and credit notes from Finance > Report.

This overview shows the information your accountant needs. You can also download it as an Excel file.

Use Choose columns in the top right to select the information you want to include in the report.
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If you only want to see paid orders, use the revenue report.

Revenue report (payments)

The revenue report is available from the basic licence onwards.

You can download detailed Excel data on all revenue, including registrations, additional services, session passes and webshop sales, from the revenue report.
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Go to Finance > Revenue report to generate reports on the income recorded in Ledenbeheer.


A revenue report shows all paid cost notes. You can filter the report by:

  • Member

  • Order

  • Activity

  • Category

  • Date

  • Payment method

The result is a clear list of all income, sorted by your chosen criteria. For example, you can generate a revenue report for August.

Use the button at the bottom right to download the report as an Excel file, which you can give to your accountant.

Use Choose columns in the top right to select the information you want to include in the report.

Expenses

Invoices from Ledenbeheer

You receive one or two invoices from Ledenbeheer each month, depending on whether you accept online payments. These invoices cover:

1. An invoice for your licence

  1. Monthly subscription

  2. Number of SMS messages sent (optional)

  3. Use of the webshop module (optional)

  4. Use of the session pass module (optional)

  5. Tickets sold (optional)

2. An invoice for the commission on online payments (on the first of each month).
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The commission is automatically deducted from the payments you receive through Mollie, so you do not need to pay this invoice manually.

You can track transactions and fees in your Ledenbeheer account under Settings > Payment methods.

You should also give these invoices to your accountant.

Credit notes

If you refund members, you can generate credit notes in Ledenbeheer.
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WHERE? You can find and download these credit notes under Finance > Credit notes.

What is my revenue?

Revenue is the value of what you sold (classes, clothing, etc.) during a given period. If someone enrols in a class, pays and then withdraws, your accounts must reflect that. The revenue report handles this automatically and shows your correct revenue.
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Frequently asked questions

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