Welcome to Ledenbeheer!

Use this five-step guide to set up your club or dance school before members register. Once you have completed these steps, you will be ready to receive registrations and payments smoothly.

Complete these steps before you open registrations.

Have questions? Visit our help centre for support.

Step 1: Set up a payment method

Before you can receive registrations, decide how members will pay.

You can choose from several payment methods:

• Online payments: suitable when members need to pay online immediately during registration.

• Instalment payments: useful when members can pay in several instalments.

• Bank transfer or cash: suitable if you prefer to track payments outside the platform.

Once your payment method is set up, members can pay safely and correctly during registration.

Step 2: Create your offerings

Next, set up the activities that members can register for.

In Ledenbeheer, you can create three types of offerings:

• Course offerings: for weekly classes or series

• Extra activities: for one-off activities such as workshops, camps or training sessions

• Ticket sales: for individual tickets or events

Choose the type of offering that matches what you organise.

Step 3: Terms and conditions

When registering, members must be able to agree to your club or organisation’s terms and conditions.

Check that you have added the complete and correct terms. This makes the rules for registration, payment, cancellation and participation clear to members.

Step 4: Test

Before going live, test that everything works correctly, both as a member and as an administrator.

Test as a member

Open your registration page and complete a test registration. This shows you exactly what members will see.

Tip: you can find the link to your registration page at the top left under the green Registration page.

Test as an administrator

Add a test registration yourself in Ledenbeheer, too.

Check at least the following:

• is the correct offering online?

• are the prices and discounts correct?

• does the registration form work as expected?

• are registrations and payments processed correctly?

• does the member receive the right messages or confirmation?

Testing in advance helps prevent errors when real registrations come in.

Step 5: Share your offerings with members

Once everything has been tested and set up correctly, share your registration page with members.
Members can then register, and you can track their registrations in Ledenbeheer.

Tip: after the first registrations, check that the selected activity, price, payment and contact details all come through correctly.

More information: View and track registrations

More questions?

Feel free to contact us