Add registrations as an administrator
Add registrations manually or register groups of members in bulk.
Last updated About 3 hours ago
Add registrations as an administrator
Add registrations manually
As an organisation administrator, you can add registrations manually. This is useful for open days, registration events or helping customers who are less familiar with computers.
Go to "Course offerings > Registrations" and click the green "Add registration" button at the top.
Select an existing member or create a new one. To register someone who is not yet a member, click "New user".
Administrators can register former and active members. Contacts you added manually to your contact list do not have an account and cannot be registered as they are. Choose "New user" for them as well.
On the right, you will see all available activities. Select one or more activities and the corresponding price category.
Age restrictions: Activities outside the user’s age group are marked in red. You can still register the user for them.
Booking periods: As an administrator, you can add registrations before an activity’s registration period begins.
Waitlists: If you try to register someone for a fully booked activity, they are added to the waitlist.
Invitation only: The overview shows whether the person was invited to this activity (see recommendations and closed price categories). You can still register them; the notice is for information only.
Once you have selected all activities, click "Next" at the top left. Ledenbeheer calculates any discounts automatically and shows the total cost.
If the customer wants to pay on site, select that option. The customer receives a payment receipt by email.
If the customer cannot pay on site, leave the status as "Unpaid". The customer receives the cost note by email.
You cannot register members for courses with "Draft" status.
Move entire registration groups
Some organisations find it useful to register members themselves for the next period. The bulk registration feature makes this easier.
For example, you can register everyone from the first semester of beginner ballet for the following semester.
Go to "Course offerings > Registrations > New registration", then click the blue "Bulk register" button.
Step 1: Choose price categories
Select the activity and current price category of the members you want to register for the next period.
Step 2: Choose the registration price category
The second step shows all members currently registered. Deselect anyone you do not want to register again. On the right, choose the activity and price category for the selected members.
Step 3: Confirm
The third step confirms your choices. Ledenbeheer also shows which members are already registered for the selected price category, helping you avoid duplicate registrations.
Change period
You can give members a period in which they can change their registration. A button then appears in the confirmation email. Set how long the button remains available; members cannot change their registration after this period ends.
Then click "Next".
Save cost notes: If you plan to register more members in bulk, save the cost notes. After adding the other registrations, you can send all cost notes at once. Members taking multiple activities then receive one email listing all activities instead of separate emails.
Send cost notes: If you have finished registering members, click "Send".
Frequently asked questions about registrations