1. What You Need Before You Start

Prepare the following information before you begin:

• the organisation’s official name, company number, legal form and address;

• general email address, phone number and website;

• name and contact details of the responsible administrator;

• insurance details and accident contact person;

• club policies, privacy information and any code of conduct;

• team members with email address, date of birth, role and legal status;

• club and activity locations;

• agreements about volunteer allowances, wages, invoices and mileage;

• the club’s bank account and, where needed, team members’ accounts;

• planning for classes, training, camps, events and one-off assignments;

• access to integrations such as Ledenbeheer.

Handle sensitive data carefully

Use only the data the club needs for its operations. Do not put sensitive information in free-form notes when ClubWerk provides a protected field.