Settings, billing, labels and activity log

Settings overview

Open Settings for everything that applies to your whole club. Manage club details, team, roles, labels, language, notifications, billing, storage, Marketplace and the Ledenbeheer integration here.

Club details and language

Review your club name, contact details, language and other organisation information. The selected language is used in the interface and for communications where a translation is available. Accurate contact details are important for Marketplace bookings, billing and support.

Team and roles

Invite or remove team members under Team. Use Roles to control viewing, editing, approval and management permissions. Features a person cannot access are hidden from the menu where possible. Revoke access promptly when someone leaves.

Labels

Use labels to make costumes easy to find and filter. Create clear categories for age group, type, colour and style and avoid duplicates that differ only in spelling. Changes affect forms, Inventory and Gallery filters.

Billing, AI credits and storage

• DanceVault licence: €120 per year.

• Trial: 14 days. Eligible clubs can extend the trial once by another 14 days.

• AI credits: additional credit packs cost €15.

• Extra storage: €10 for each additional 500 MB.

Subscriptions are billed annually. The billing page shows your current plan, renewal status, available AI credits and storage usage. Successful purchases of a licence, storage or AI credits automatically generate and send a paid invoice. Where applicable, the invoice can be delivered through Peppol.

Connect Ledenbeheer

Go to Settings → Ledenbeheer integration. Enter your own club's unique partner token, select the correct Ledenbeheer club and start synchronisation. DanceVault imports members and dates of birth and transfers available courses and registrations for costume planning. The token is encrypted and stored separately for each club.

Marketplace and Mollie

Under Settings → Marketplace, configure rental defaults, notifications, delivery options and protection around your own performances. Connect your club's Mollie account and complete onboarding before publishing listings and accepting online payments.

Notifications and security

Choose which operational notifications your club receives and keep at least one administrative email address current. Use strong, unique passwords and give every user only the permissions they need.

Activity log

The activity log records important changes such as costume updates. See what changed, when it happened and, where available, who performed the action. If a recent change is missing, refresh once and report the club, page and approximate time through Help & feedback.

Help, updates and feedback

Use Help & feedback in the bottom-right corner to open the knowledge base, product updates and feedback board.